Are you willing to organize your financial routine, and facilitate the activity of charging for your work? You should meet GitScrum Invoices.
What are Invoices used for?
An invoice is a commercial document that records a deal between a buyer and a seller. It specifies the terms of the transaction, lists all items the client purchased and might inform payment methods.
They are used for:
- supporting you at charging clients for your services;
- sending reports on worked hours;
- keeping a record of your charges;
- giving you a tool to monitor pending incomes in your cash flow.
Are you not issuing invoices yet? Probably, it’s time you did!
Who can benefit from GitScrum Invoices?
Basically, Invoices help you charge for labor hours. So, they are primarily ideal for service providers, and for companies that sell both products and services. They are useful for all markets. Take a look at some examples:
Marketing and Digital Agencies
Even when clients have monthly contracts, marketing/digital agencies often have extra demands they need to account for and charge. So, for the recurring clients and the eventual ones, tracking and billing the number of hours worked is a profitability principle. That is possible with GitScrum project management, time tracking, and Invoices.
Designers
UX Designers and Designers also work with budgets, but their projects might receive increments along the way. To keep profitability, they must lean on project management to track their work and charge for all their worked hours, issuing fair Invoices.
Civil Construction
From small offices to large companies, construction businesses can also issue Invoices. They can charge a contractor for the number of hours their team worked on a certain project.
Translators & Interpreters:
They send Invoices to their clients to charge for translation hours. Usually, there is a budget deal before work or an hourly rate. After they finish work, they issue the invoices to request payment from their clients.
Churches & Nonprofit:
Churches & Nonprofits can use Invoices to charge for the works that are billable, and to render accounts over a sponsorship, issuing the detailed report of how much work was done for a determined period of time.
Fitness Workers:
These professionals, who work as personal trainers, don’t always have the same monthly workload per client. Consequently, invoices can help them issue detailed reports and charge for their work.
Consulting Firms:
Entrepreneurs who work as consultants/counselors can stand by the help of Invoices to send their billable hours to clients every month.
Agile Coach:
Agile Coaches, in the same way, can use Invoices to inform clients about the consultancy hours they dedicated during the month, as well as the hours employed on training.
Compliance Officers:
GitScrum Invoices is the perfect tool for Compliance firms and officers to issue monthly charges to their clients, iteming all training sessions, content and documentation they produced, and the time they dedicated to the job.
Law Firms:
Invoices can be useful for many kinds of services in law firms, mainly the ones based on billable hours. Now, Law Firms can track all the time they worked on a job, like a consultancy and extrajudicial causes.
Executive Assistant(s):
For the ones who work as a remote secretary, and offer many services – accounting, commercial, financial, GitScrum Invoices is an excellent choice. It helps to report. services they rendered and customer bills are uncomplicated.
Housekeeper Agencies:
These agencies usually offer a variety of services. They have teams for cleaning, maintenance, reception, security. They need to account and charge all these services to the clients in a practical way. GitScrum Invoices allow them to do so, with all items discriminated.
Human Resources:
HR agencies can issue monthly or punctual Invoices to charge for the services they execute. They run selection processes, human development projects and advisory they provide to their clients – all these must be properly charged.
Real Estate Brokers:
Although many people think a Real Estate broker works exclusively for commissions, they might offer other services. Consulting, property valuation and participation in events are some of them. They need to charge contractors for all these services, and Invoices can help.
Software Developers:
They can charge properly for product increments, maintenance and additional services.
Web Developers:
It is almost classical for web developers to “upgrade” their projects from their initial budgets. Invoices can help them disclose and justify all the details and items they have to add, according to the client’s will.
Digital Influencer(s):
Digital Influencers can also take advantage of this facility to issue Invoices. Besides including services with “time”, they can also add Taskvalues according to some indicators. For example, “conquering 100 leads per sales email”, “attracting 50 new subscribers for social media posts.”
Event Planner(s):
These professionals can find a great benefit in using GitScrum Invoices, to charge for overtime. Many times they sell an initial service budget to plan an event (wedding, congress or other), but as time goes by, the client asks for more and more assistance. They need to go to more places, be present on more occasions and all these costs more.
Why Use GitScrum Invoices?
Meet some advantages of GitScrum Invoices:
1. Facilitate Your Financial Life
Work the smarter way, issuing all charges from the same place. All you have to do is add your client’s data, and work on your project Tasks with your project management tool and time-track them. When you finish these tasks, they will be ready to be billed in your Invoices.
2. Keep a Record of Your Issued Charges
When you maintain your work apart from your charges, it’s easy to lose yourself and miss their history. Gitscrum Invoices is safer because of this. In a team, for instance, you can make it clear that all the charging processes will be done inside your project management tool, not in random spreadsheets.
3. Charge like a Pro
Charging with accurate Invoices demonstrates how professional you are. Add credibility to your billing process, increase the payment rate and reduce the payment default.
4. Smartly Integrated with Your Tasks
GitScrum Invoices is integrated with other features to support you at billing. Track the time of your Tasks and manage them on kanban boards. After you finish them, they will be available for inclusion in the Invoice.
5. Be More Profitable
With the facility of Invoices, you won’t forget any to charge for your jobs again. It seems incredible, but some entrepreneurs are so busy that sometimes they end up forgetting even to forget to charge for their fair reward.
What precautions should I take when using Invoices?
There are some principles you should consider, to keep good communication with your clients:
1. Coherence
Maintain value/price coherence to what you previously dealt with your client(s), considering your hourly rates. Utilize the same hourly rates for all clients, considering the possibility that they might eventually know each other. When it is necessary to readjust your prices, let them know in advance and justify it.
2. Disclaimer
Make sure not to charge for a service that you were already paid for. You might want to include a disclaimer in your Invoice, telling it is a service report and, in case the client(s) already paid, ask them to contact you and consider it only as a report.
3. Protect Confidential Information
Provide all the information your client needs to know, not more than that. Fill in technical details that are relevant to determine the service price and time.
4. Team Alignment
Align with your team some guidelines for the Tasks that will be accounted, named, and valued. This is important to ensure that the information follows a uniform standard and is understandable to the clients in all Invoices. The idea is to ensure that similar or identical tasks are described the same way and be executed within the estimated time.
5. Tests
Do some tests with your team before sending the actual Invoices with tracked tasks to the clients. After being sure your Invoice is correct, then send it on.
With these tips, GitScrum Invoices can certainly change your charging routine for good.
Focus on your core business and stand by project management for billing!