Can you tell us exactly how many hours you worked this week? How many average hours and minutes, exactly, would you take to execute the most recurring task in your office? Is the price you are charging for this task fair enough to reward your work? Maybe you can guess the answers to these questions. It’s just quite probable that you can’t tell the exact numbers, because 99,9% of people don’t.
The only way to have such accurate data is to use a smart project management feature to hold all your tasks accountable. GitScrum Time Tracking is this handy resource you can enable in all your projects to have all necessary data when you need them. Learn to work based on real information and become more profitable with it. After you enable it in a project, all you have to do is tell all team members to play the “stopwatch” when they start a task, and stop it when they finish it. All the tasks’ time logs will be saved.
Why Time Tracking Matters
Here are some reasons why some entrepreneurs need to use Time Tracking:
Hold Work Accountable
The essence of this feature is to inform the project manager accurate data, to help his decision making. See some data you can obtain:
- how long each team member takes to finish each task;
- the average time it takes to finish one determined task type;
- the number of hours worked during the day, week or month (make comparisons);
- preferred working time of the team;
- compare the duration of a task, with one or more assignees.
Work Reports and Charges
GitScrum Time Tracking gives you a complete list of your team’s accomplished work, ready as a report you can issue and charge your clients with GitScrum Invoices. It automates the process of controlling the amount of work your team executes and the reports you need to send to justify your billings. You will set your clients’ data and they’ll be billed by email, with complete professional documents with a QR code to check the document’s validity.
Value Work and Proper Rewards
For managers who work with self-employed service providers, outsourced assistants, suppliers or even common employees, GitScrum Time Tracking also helps to keep them up with all the work they did. This facilitates correct task valuation, payment and rewards.
Estimate New Projects
Although most managers already know the characteristics of their businesses’ recurring tasks, they can also track the time of a beta task as a test, to help with the budget of a new project that will be executed for the first time.
Assess Collaborator’s Performance
GitScrum Time Tracking is one of the features that supports you to assess collaborator’s performance. The idea is not to put pressure on them, but to comprehend how the processes of doing tasks can be improved and provide support for team members who might have doubts and difficulties, promoting mutual help among teammates.
Define and Standardize Tasks’ Effort
As a project manager, managing the workflow and distributing tasks fairly are relevant challenges you must consider. To solve this, measuring the duration of tasks will help you standardize levels of task efforts and sort task types by difficulty level. You can create effort templates, so that when team members receive a task they will know immediately their complexity. As a consequence, you will avoid overload, not having all hard tasks over the same assignees.
Examples of Time Tracking Use in Several Businesses
This feature can help all businesses increase their profitability. Here we show some examples, to make it clear how it works in different areas:
Marketing & Digital Agencies:
Measure the execution of distinct types of creative jobs, additional reviews per task, and the time invested in research and planning, so you can elaborate fair proposals and service plans.
UX Designers:
You can also use GitScrum Time Tracking to test the time spent by a user with different versions of an interface you designed for an appliance, device or app.
Translators & Interpreters:
Use GitScrum Time Tracking to check your average time for the execution of different task types, like translation, audio transcripts, transcreation, post-editing, proofreading – from your native language to your second expertise language, and the other way. This will help you define your daily output and average prices.
Real Estate Brokers:
Track the time you take to show different types and sizes of properties to help organize your schedule. Track unforeseen events and create a record of them (with keys or no-show, for instance), so you can reduce the likeliness of this kind of happening, or develop alternatives.
Sales Teams:
Adopt GitScrum Time Tracking to trigger healthy competitiveness. Integrate gamification features like GitScrum Rock Star Team and GitScrum Sprints and lead your team to seek the best performance with individual and common goals.
Law Firms:
Have accurate information on how long your lawyers take to support clients in each kind of process. With this background, you’ll be able to make strategic decisions on your firm’s way to negotiate services and consultancy.
Compliance Officers:
Measure the duration of short tasks, as well as long compliance projects, to be able to send your clients complete work reports that are compatible with your work. Discriminate billable hours with details, describing all training and additional services you accomplished.
Customer Support Agencies:
Track the average time supporters take for each call type, to improve support scripts and working processes.
Housekeeping Agencies:
Measure the necessary time for all kinds of services you need to offer in different types of properties – from cleaning to maintenance in offices, corporate slabs, buildings, residences, condominiums, public stations. Compare the duration with different methods for the execution and improve your profitability.
Schools:
Provide teachers the tool to track the average time for students to execute different types of tasks, and help them improve their lessons gradually. They can also use Time Tracking to run simple group activities in the class, rewarding the groups that accomplish one task’s goals first.
Software / Web Developers:
Verify the time you take to develop a new feature for an app, mobile website, virtual store or online page. Inform accurate schedules to clients based on your records.
Churches & Nonprofit:
You can create a record of how long volunteers and employees take to accomplish different tasks on special occasions, when you want to know the complexity of a task, or it’s considered an emergency.
Executive Assistants:
Measure the duration of each task item of your portfolio, so you can inform it to your clients and update both schedules and prices. From administrative tasks to commercial contacts, everything ought to be accounted for.
Finance Teams:
Check how long your team takes to close each group of tasks monthly. Demonstrate seasonality, and the need to hire more assistants or request temporary help from other departments in certain months to reduce bottlenecks.
Travel Agencies:
Time track the average time to complete a client service in your agency office, or remotely. Check how long it takes to issue tickets, and other activities. Finally, verify which stages should be improved to facilitate closing sales faster.
Youtubers / Digital Influencers:
Track the time your team takes to create, edit and release a video. Seek for references to check if they are using the best methods and tools to deliver the quality at the deadline you need.
You should probably explain to your team the importance of using this feature, before starting. They must understand that its objective is to improve business processes, rather than pressuring them for working faster, which could reduce quality. Each business has a routine, so GitScrum Time Tracking can be useful on different occasions. Doing some market research will help you find reference indicators you might want to pursue, and this feature can highly contribute to reaching your productivity goals. If you want to make your team agile, hold your tasks accountable with GitScrum!